Office furniture - what is it?

The office interior has a number of features, since this room is a workspace. It is important to take into account every nuance - electrical wiring, communications. It is imperative to draw up a diagram that will become the basis for the installation of lighting devices. Light must match the requirements of the workspace to create the right environment.

Varieties of design options

Office design styles differ in two concepts - closed and open. Let's take a closer look at each option. The first type includes a closed corridor with rooms decorated with signs. The office structure turns out to be linear-functional.

The open type is a workspace where almost all workers are concentrated, there are no restrictions in the form of walls and doors. The mixed look is most popular among the modern population.

This type of design solution was also given a name - cubicle. It is presented in the form of an open space, it is zoned into certain parts using thin partitions, the height of which is approximately the height of a person.

Office chairs and chairs

All office chairs can be divided into 4 types: chairs for top management, chairs for meetings, swivel chairs for employees and simple chairs for visitors.

Chairs for top management (executives) are made using genuine leather. As a rule, they are convenient and reliable to use, as well as ergonomic. Depending on the chosen model, the chairs may be equipped with additional devices. For example, by adjusting the position of the backrest, as well as the height and position of the armrests.

Meeting chairs look similar to executive chairs. Their upper part is the same, but the base of such chairs is made on runners, which can be of very different shapes.

There are different types of swivel chairs for employees. They may differ in the presence of various adjustments, the quality of the upholstery and the price category. Expensive models are not inferior in characteristics to chairs for top management in terms of technical properties. Almost all modern chairs for employees are equipped with armrests that take some of the body weight off the spine, which is incredibly important when working at a computer for long periods of time.

Read The beauty and practicality of glass tiles

Chairs for visitors have a simple design. As a rule, there is no adjustment in them. On sale you can find a large selection of chairs depending on the design and finishing materials.

More about lighting

This element is an important part of the proper design of an office space. Office design development by a specialized company includes a plan for the placement of lighting fixtures.

When calculating the amount of such equipment, several factors are taken into account:

Selected interior style;
Number and arrangement of workplaces;
The color scheme of the room.

For example, if there are warm colors in the interior, there should be no cold light at all. The scope of the company's direction should be taken into account, so the factory company should be dominated by bluish lighting, emphasizing rigor and solidity. In this case, the walls are painted in cool colors.

A creative workshop should be cozy, so warm colors look better here. The use of spotlights visually enlarges the space and raises the ceilings.

It is better to choose the design of a small office in light shades - this will help create spatial freedom. A small room should not be cluttered with furniture in the form of racks, shelves or cabinets.

If there is not enough space, workers will not be comfortable, which will contribute to a decrease in productivity. It is advisable to use corner furniture options or use elements for zoning.

The color scheme is selected according to personal preference; you should evaluate the overall situation and select only modern options. Today, colors close to natural shades are gaining popularity, preferably adding wood elements.

Manufacturers offer a large number of different furniture variations, but it is better to choose functional models that are small in size and have a modern appearance.

Primary requirements

Strength and wear resistance . A career employee interacts with the furnishings around him in the workplace eight hours a day and five days a week, that is, most of his active life. Plus we should add here colleagues and clients who come to him on work issues and just out of courtesy.

Sometimes a desktop can act as a coffee table or even a dining table, which requires even higher wear resistance parameters

I don’t recommend saving money and buying cheap furniture for your office. This will not help save the company’s budget, but on the contrary will lead to additional expenses for quick replacement or repair of worn-out or broken products.

Functionality and ease of use . A HR employee should not be distracted from completing the tasks assigned by management because of an uncomfortable chair or a drawer that doesn’t open well.

An easily and smoothly opening drawer saves employee nerve cells

I recommend choosing tables and cabinets with drawers that slide out on telescopic bearing guides rather than on rollers. They last much longer and better.

Ergonomics . As a rule, office premises do not have a large area, therefore, the more ergonomic the furniture that fills it, the more comfortable it will be to work in it.

In a small office, every square centimeter counts

Presentability . When meeting with a client, the furnished interior of the office makes a very big contribution to the formation of the company's image. And, of course, it must be positive.

Stylish, beautiful surroundings inspire confidence in the client, which contributes to making a positive decision

Consistency of style . All furniture must be made in the same stylistic direction. For example, a massive wooden table will look out of place surrounded by modern iron or plastic cabinets and chairs.

Office for a managerial employee

Here you will need to observe rigor and sophistication. It is important to remember that negotiations are held in such an office, so it is important to follow some rules:

The room is not decorated with a lot of paintings and personal family photographs;
It belongs to the company, so it must fully correspond to the direction of the company;
It is advisable to post certificates or award elements that were received by company employees.

Separately, it is worth mentioning the furniture. It should match the office style; a leather-trimmed sofa, the color of which is in harmony with the overall interior and does not have variegated shades, is perfect.

Other office furniture

Also, office employees need comfortable chairs that have:

the seat must be height adjustable;
the backrest should be able to adjust the tilt;
the shape of the back should follow the contours of the body, have a recess for the back and a lumbar bolster.

You can’t do without cabinets for storing documentation, as well as such small things as hangers, trash cans, bedside tables, etc.

The face of the company is the so-called “reception”, a counter which is installed at the entrance. This is a guest area where visitors are greeted and helped to navigate the office space. There are also sofas or chairs for visitors if there is a need to wait.

HR office requirements

And, what is especially important, the procedure for further storage of information that has been completed is determined: where this information will be located, who is responsible for its safety and confidentiality.

Reporting and reference information transmitted from the HR department to managers must be documented in the form of summaries, lists, certificates, etc.

Oral communication of information, as a rule, should not be used, except in cases where single information is requested, for example: the employee’s date of birth, which university he graduated from, etc.

Documents outside the HR department may be marked “Confidential” or “For Official Use.” The HR department must retain copies of all reporting and reference documents. It is advisable that, after use, the originals of these documents are returned to the HR department for inclusion in the file instead of the copy stored there.

Are there any special requirements for the HR office?

In the structural divisions of an enterprise there may be the following documents containing personal data: a timesheet register indicating the positions, surnames and initials of employees (located by the employee keeping timekeeping records - the timekeeper), the staffing table (staffing form) of the department, which may additionally indicate , which of the employees occupies this or that position, vacant positions (located by the head of the unit), dealing with extracts from personnel orders relating to the personnel of the unit (located by the timekeeper). The head of the department may have a list of employees indicating the basic biographical information of each of them (year of birth, education, place of residence, home telephone number, etc.). All listed documents should be stored in appropriate files included in the nomenclature of files and labeled with access restrictions.

Sos! requirements for the HR department premises!!

This will allow the department to build its work in accordance with the above fundamental principles and ensure the safety and confidentiality of personal data.

If it is necessary to redistribute responsibilities among department employees (for example, in case of illness of one of them, dismissal), a corresponding order must be issued by the head of the personnel department, which regulates the nature of the changes, their duration and additions to the system of access to documents, files and databases.

It is important that this order records a change in the degree of awareness of employees in their knowledge of personal data and the scope of personal responsibility for the safety and confidentiality of documentation.

Protection of personal data in the work of the HR department

Since the current legislation provides for administrative liability for the loss of documents, as well as for the destruction of papers before the due date.

The peculiarities of storing personnel documentation in an organization are determined by the tasks of limiting unauthorized access to documents containing personal data of employees and effectively searching for the necessary information.

Therefore, ideally, the HR office should have at least three adjacent rooms: a room for department employees, a manager’s office and a room where cabinets and safes for documents, files and filing cabinets are located.

At the same time, there should be one entrance to the HR department. Recommendations for the arrangement of premises for storing documents are given in the Rules approved by the decision of the Rosarkhiv board of February 6, 2002, and the Rules approved by order of the Ministry of Culture of Russia dated January 18, 2007.

Are there requirements for the equipment of the HR officer’s office?

Cases are issued against signature on a control card. When returning the case, the safety of the documents is carefully checked, the absence of damage, inclusion of other documents in the case or substitution of documents. The case is reviewed in the presence of the director.

The transfer of personal files to managers through their secretaries or assistants is not permitted. Important Other company managers can become familiar with the personal files of their subordinate employees.

Familiarization with files is carried out in the personnel department under the supervision of an employee responsible for the safety and management of personal files. The fact of familiarization is recorded in the control card of the personal file.

An employee of an enterprise has the right to get acquainted only with his personal file and work book, registration cards reflecting his personal data. The fact of familiarization with the personal file is also recorded in the control card.

How to organize a HR department

Users of personal data can be state and local government bodies, enterprises, institutions, organizations, legal entities and individuals who contact the data holder to receive the personal data they need and use it without the right to transfer.

Personal data is always classified as confidential information.

It is not permitted to collect, transfer, destroy, store, use and disseminate information about private life, as well as information that violates personal secrets, family secrets, confidentiality of correspondence, telephone conversations, postal, telegraph and other messages of an individual without his consent, except on based on a court decision.

The confidentiality regime of personal data is lifted in cases of depersonalization of this data or after the expiration of 75 years of their storage period, unless otherwise specified by law.

Vote:

They should be placed in folders that indicate the type of actions performed with them, for example: for filing in personal files, for sending, etc.

, or the names of citizens to whom these documents relate. Each folder must have a list of the documents contained in it. The documents with which the work is completed are immediately filed in the appropriate file.

There should not be a single piece of paper left on the desktop.

Try to justify the need for a separate office by the fact that the Personal Data Law states: “An employer who has gained access to personal data must ensure its safety and prevent unauthorized access to information.

“How will you do this if there are always strangers in the office? All work documents should be in a safe, LDs cannot be left on the table, why do you always have to lock everything under the key when you go to the toilet?! This is terribly inconvenient! I agree with Marusya! And also, when working with an employee’s documents, cover the documents with your broad chest, because there will be another 18 PEOPLE in the office, and from my own experience I know everyone is always interested in what’s there and how it’s going, even if it’s someone they don’t yet know. I want to draw the moderator's attention to this message because: A notification is being sent...

Requirements for the HR office

For the loss of documents, as well as for the destruction of papers before the due date, the current legislation provides for administrative liability.

Thus, for violating the procedure and terms for storing accounting documents, an official will have to pay a fine in the amount of 2,000 to 3,000 rubles. (Article 15.11 of the Administrative Code). If tax inspectors require documents, but the organization cannot provide them, the fine will increase to 15,000 rubles. (Art.

120 of the Tax Code of the Russian Federation). In addition, personnel documents also have biographical and archaeographic value and serve as a source for statistical generalizations and historical and social research.

Attention Such a distinction is necessary due to the fact that among the last group of people there may be an attacker who will listen to the conversations of enterprise employees, get acquainted with their habits, character traits, which in the future can become the basis for the formation of a channel for unauthorized access to valuable information. Reception of visitors should be organized in such a way that there are no persons waiting to be received in the department premises. So-called “live queues” should not be organized. Persons waiting for an appointment always subconsciously or deliberately eavesdrop on conversations between a department employee and a visitor. An attacker can record these conversations using a voice recorder or a miniature video camera. During reception hours, department employees should not perform functions not related to reception or conduct official or personal conversations by telephone.

HR office photo requirements

You should also check the waste bin to make sure there are no pieces of paper in there that might be of interest to an unauthorized person. Seals, stamps, document forms, keys to employees' work cabinets are stored only in the safe of the head of the personnel department.

Drafts and editions of documents, damaged forms, sheets with official notes are destroyed at the end of the working day in a special paper-cutting machine. Destruction is carried out by two department employees. In addition to document processing, HR employees spend a significant portion of their time receiving visitors. This type of work must also be strictly regulated, because

visitors may pose a certain threat to the information security of the HR department and the physical safety of department employees.

HR office requirements

Yesenia (guest) #4[23034] February 13, 2009, 1:54 pm Thank you! We are on the warpath I want to draw the moderator's attention to this message because: A notification is being sent... VadCov [e-mail hidden] Russian Federation, Moscow #5[23048] February 13, 2009, 14:26 Our HR department is located in one office with the personnel selection department and the personnel training department. It seems like everyone is their own, but still everyone is interested in everything. There are conversations that only a personnel officer should know. But you won’t believe it, yesterday the General started a conversation with me about a separate office. Zhenya, my advice to you is to defend your opinion, everything will be cleared to the end!!!!! I want to draw the moderator's attention to this message because: A notification is being sent...

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